SME Registration Policy

Prior to your registration, you must acknowledge and accept the SME Registration Terms & Conditions (the “Terms & Conditions”) contained herein. Should you not wish to accept the Terms & Conditions you should not register.

Submission of a registration is regarded as affirmation of your acceptance of the Event Terms & Conditions.

Membership Discount Rates

Individuals must be members in good standing at the time of registration in order to qualify for discounted member rates. All attendees and authors MINEXCHANGE are required to register. Nonmember authors/chairs may register at the member rate. The appropriate badge is required for admittance to the technical sessions, exhibit hall and networking events and will be checked at the entrance of all activities.

Student

Student registration for MINEXCHANGE must meet eligibility requirements. SME requires that an individual must be attending a college/university/higher education institute on a full-time basis to qualify for student registration. Student registrations may be required to provide evidence of full-time status. Students enrolled in 12 or more semester credit hours are considered full-time. Acceptable confirmation includes: transcript, most recent report card, or official school registration documents. Student registrations without this documentation will not be eligible for the reduced student rate.

Early Bird Discount Options

All registrations received on or before January 16, 2024, qualify for the Early-bird discount rates listed here: smeannualconference.org/register/ and must be accompanied with full payment. Registrations are not considered complete and confirmed until full payment is received. After February 18, 2024, onsite registration rates apply.

Additional Options & Events

Pre-conference short courses (if applicable) and ticketed networking events are additional options for attendees and are not included in a regular conference registration. Registrants can purchase ticketed functions within the registration process and can only be purchased in conjunction with a full conference registration.

Cancellation Policy

If circumstances require you to cancel your MINEXCHANGE registration, you must do so in writing. Written notice must be sent via email at smeattendee@maritz.com or smeexhibitors@maritz.com. Cancellations received on or before January 23, 2024, will receive a full refund, less a $100 processing fee. There are no refunds for no-shows and cancellations received after January 23, 2024. Substitutions will be accepted in writing at no charge until January 23, 2024. After January 23, 2024, a $25 fee will be charged for substitutions.

Registrants are responsible for cancellation of their own hotel accommodations.

Attendee Conduct

SME is committed to creating a professional and respectful conference experience for attendees, exhibitors, vendors, contractors, sponsors, and event staff. Individuals should immediately report any behavior inconsistent with these principles to onsite event staff. You may also contact SME directly to report a concern at meetings@smenet.org. We will look into and review every allegation of inappropriate conduct and respond appropriately. We value your attendance.

Privacy Policy and Personal Data

Registrants who opt-in during the registration process agree to share their provided contact details including name, company name, title, mailing address and email with exhibiting companies and sponsors of MINEXCHANGE.

MINEXCHANGE event sponsors and exhibitors may directly request your personal information at their exhibit booths or presentations. Providing your information to them is optional, and you should review their privacy policies to address your particular needs and concerns about how they will treat your personal information.

Photograph and Video Use Permission

Attendees acknowledge and grant the right, in perpetuity, to SME and their contracted agents, to take photographs and video of me and my property, with or without naming and without compensation, in connection with attending MINEXCHANGE and hereby authorize SME and their contracted agents to copyright, use and publish any and all photographs and video taken at same in print and/or electronically for any lawful purpose, including publicity, illustrations, advertising, marketing and internet content all related to promoting SME, MINEXCHANGE and their educational activities.

Attendees agree to not capture audio or visual recordings of MINEXCHANGE elements (including sessions, social function, etc.) in any medium and to not distribute audio or visual recordings of MINEXCHANGE (via social media or any other means) without the express permission of the subject, speaker, author, SME or MINEXCHANGE representative.

Attendees also agree to not take or distribute pictures of or copy research posters/presentation materials unless explicit permission is granted.

Permission must be granted by SME or MINEXCHANGE and press credentials issued for any entity that desires to film, interview or capture attendees within all areas of MINEXCHANGE. Non-credentialed press, photographers and associated crew are subject to specific limitations for the time and placement of filming locations. Violations of these specifications may result in removal from MINEXCHANGE.

Distribution of Materials

SME and MINEXCHANGE retain the right to approve all materials distributed and displayed outside of exhibit hall booths. Any non-approved materials distributed will be immediately removed and disposed of.

Assumption of Risk and Waiver of Liability

Attendee assumes all risks and accepts sole responsibility for any injury (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability or expense, of any kind, that attendee may experience or incur in connection with attending the event. Attendee hereby releases, covenants not to sue, discharges and holds harmless SME and MINEXCHANGE, its employees, agents, and representatives, of and from any such claims, including all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating thereto.

Specifically relating to the global COVID-19 pandemic, attendee acknowledges the contagious nature of COVID-19 and voluntarily assumes the risk of exposure or infection by attending the event, and that such exposure or infection may result in personal injury, illness, permanent disability and death. Attendee understands that the risk of becoming exposed to or infected by COVID-19 at the event may result from the actions, omissions or negligence of others who may attend the event or their families, colleagues, or others with whom they may have contact. Accordingly, attendee understands and agrees that this release includes any claims based on the actions, omissions, or negligence of SME and MINEXCHANGE, its employees, agents and representatives, whether a COVID-19 infection occurs before, during or after participation in the event.

Changes to Terms & Conditions

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