Exhibitor FAQs

• Exhibit booths are constructed of 8′ (2.4-m) back drape and 3′ (0.9-m) side rails ONLY. Exhibitors pay for and choose what they require or desire versus all booths looking exactly alike. The purchase price of a booth space is kept to a minimum. Order a wide variety of furnishings from the Exhibitor Service Kit.
• Exhibit booths ARE NOT constructed of hard-wall material and ARE NOT equipped with tables, chairs, carpet, internet or electricity.
• Hard-wall exhibit booths and furnishings can be rented at exhibitor’s cost online through Exhibitor Resources.

Exhibitor Resources will open October 2023 through the Exhibitor Dashboard.

On the Exhibitor Dashboard login page, click “forgot ID or password.” Enter your ID or email used during the space application process and Map Your Show, SME’s exhibit sales and floorplan enhancement vendor, will send your credentials to the company contact on file.

Exhibitor Registration opens October 2023 through the Exhibitor Dashboard. Exhibitors must use the online Exhibitor Registration process to claim their complimentary allotment. You will need an exhibitor badge to enter the exhibit hall for move-in and one hour prior to exhibit show hours to restock materials. To access Exhibitor Registration, please log onto your Exhibitor Dashboard. If you need your code, please email exhibits@smenet.org.

Each 10’x10’ (100sqft) receives a total of four (4) complimentary registrations for personnel to attend the conference:

• Two (2) full conference registrations: will receive a registration bag/sponsor material, access to the technical sessions and access to the exhibit hall & its functions
• Two (2) exhibit booth staff registrations: access to the exhibit hall & its functions

Online registrations can be made from the Exhibitor Dashboard, click Badge Registration.

You can purchase additional exhibitor badges for both full conference and exhibit booth staff. Once you have used your complimentary allotment, the option for the additional registrations will appear as an option during the exhibitor online registration process.

It is cost-prohibitive in the USA for an association to purchase WiFi from the convention centers – however, it is available for an individual company purchase. Please see the Exhibitor Dashboard for WiFi pricing and availability.

The exhibit hall is open on Sunday, February 25, from 4:00pm – 6:00pm; Monday & Tuesday, February 26 & 27, from 11:00am – 5:30pm; and Wednesday, February 28, from 9:00am – 1:00pm.

ONLY exhibitors with a RED exhibitor badge holder will be able to access the exhibit hall 1 hour prior to the official opening each day in order to prepare for attendees. Please register all of your personnel through the Exhibitor Dashboard.

The exhibit hall will be open for exhibit set-up on Friday, February 23 for 10′ x 20′ and larger booths or equipment by appointment only thru Freeman, from 11:00am – 5:00pm; on Saturday, February 24 from 8:00am – 5:00pm; and on Sunday, February 25 from 8:00am – 2:00pm. For a full schedule of exhibitor events, please visit the Exhibitor Schedule.

Exhibitor show information emails are only sent to the primary contacts email address provided for the contract during the exhibit space application process. If you would like to change the primary contact for MINEXCHANGE, please email exhibits@smenet.org and let us know. Only one contact is allowed per exhibiting company. Additionally, please add SME, Maritz Global Events and MYS (Map Your Show) to your approved email list to prevent important emails from being directed to junk mail or being caught in your spam filter.

For information regarding available sponsorships, please visit Sponsorship Opportunities. For advertising and sponsorship contact information, please visit Contact Us.

For exhibitor and sponsor marketing tools including conference logos and web banners, please visit Marketing Tools.

Exhibitors must email exhibits@smenet.org for contact info changes or company name changes. Exhibitors can update their ShowGuide address, description/products from the Exhibitor Dashboard.

Log onto the Exhibitor Dashboard and click on the ShowGuide Listing button to update your company listing. Note: Please remember to select the “Approved” button for publishing whether you have made changes or not.

Cancelation policy is provided on your exhibit space contract. Notify SME Exhibit Sales in writing at exhibits@smenet.org on or before September 30, 2023, of intention to cancel or withdraw from the exhibition. The exhibitor will be refunded all sums paid less a processing fee of $500 per 10’x10’ booth. After September 30, 2023, the exhibitor will be obligated to pay the total rental cost of the exhibit booth. All exhibitor benefits including complimentary registrations are forfeited.

Discount housing opens from the Exhibitor Dashboard October 2023. Beware of scam emails/phone calls from travel agencies. Maritz Global Events will not reach out individually to get you to reserve your housing. Exhibitors must access hotel reservations via the Exhibitor Dashboard with Maritz Global Events, SME’s official housing vendor, to receive the discounted housing rate. Once logged onto the Exhibitor Dashboard, click on the Housing button.

If you have additional questions, please contact SME customer service at 303.948.4200 or 1.800.763.3132 (US only), or email exhibit sales at exhibits@smenet.org.